Every asset, every license, every warranty.
Most businesses discover they don't actually know what they own until we do the initial audit. That first inventory typically finds: laptops the company forgot about, licenses they're paying for but not using, warranties expiring next month nobody knew about, and equipment past useful life still limping along.
Hardware inventory
Every laptop, desktop, server, switch, router, firewall, printer, monitor. Model, serial number, assigned user, physical location, purchase date, warranty status, current condition, expected refresh date.
Software licenses
Windows, Office/M365, Google Workspace, Adobe, antivirus, industry-specific software (Tally, AutoCAD, medical/legal apps). License type, quantity, assigned users, renewal date, compliance status.
Warranty tracking
Warranty expiration dates per asset. Alerts before expiration. Warranty utilization — actually claiming warranty for repairs during coverage period, instead of paying out-of-pocket.
Lifecycle status
In production use, in reserve/standby, being retired, retired and awaiting disposal, disposed. Each asset's state tracked. Reserve equipment available for quick swaps when production units fail.
Refresh planning
Age-based and condition-based refresh forecasting. "In the next 12 months, these 8 laptops likely need replacement — budget approximately ₹6L." Predictable IT budget instead of reactive emergency purchases.
Disposal & data sanitization
Secure data wipe before disposal, certified disposal for regulated sectors, e-waste handling per local guidelines, disposal audit trail. Important for GDPR, healthcare data, or any sensitive information stewardship.
What businesses discover after their first audit.
"We don't actually know what we own"
Growing businesses accumulate assets over years without central tracking. HR added a laptop for a new hire but nobody documented the model. A department bought its own printer. Multiple people had admin rights and made purchases. First audit typically finds 10-20% assets that weren't in any prior record.
"We're paying for licenses we don't use"
Subscription creep. Software licenses purchased for employees who left. Duplicate purchases across departments. Adobe Creative Cloud on 15 machines, actually used on 6. License consolidation and right-sizing typically saves 15-30% on software costs.
"That warranty expired last month"
Warranty periods on business equipment (typically 1-5 years depending on category) often expire without anyone noticing. When the equipment fails a month later, you're paying out-of-pocket for repairs that would have been free. Warranty tracking prevents this.
"IT budget is unpredictable"
When refresh happens reactively (things break, then panicked replacement), budgets are chaotic. Structured refresh forecasting turns this into a predictable annual line item — "IT hardware refresh ₹8L, license renewals ₹3L" — for CFO planning.
Initial audit, then ongoing maintenance.
Initial physical audit
Onsite inventory of every IT asset. Serial numbers, models, condition. Software installed, licenses in use. Warranty status verified via OEM systems. Baseline register built.
Digital register setup
Spreadsheet, database, or integration with your ERP. Structured format that's useful, not just complete. Ownership assignments, refresh forecasts, warranty timeline.
Monthly updates
New assets added on procurement. Retiring assets marked and dispositioned. Assignments updated as staff changes. License additions and removals. Kept current, not stale.
Quarterly review
Refresh forecasts for next 12 months. License compliance check. Warranty utilization review. Budget projections. Recommendations for consolidation or right-sizing.